Ballathie House Hotel is the trading name of Ballathie House Hotel Company Limited (Company No. SC049652) (“Ballathie”) having its registered office at Ballathie House Hotel, Kinclaven, Stanley, Perthshire PH1 4QN.
How do we collect your information?
We obtain personal data when you contact us by telephone, letter or email with an enquiry or to make a booking or if you register to receive our newsletter or information relating to Ballathie, our products and/or our services.
We also obtain personal data when you visit this website, complete forms on the website or book online.
What information do we collect about you?
The data we collect might include your name, address, phone number, email address, and relevant financial/credit card information should you make a booking.
The personal data obtained when you visit our website may include your internet protocol (IP) address, browser type and version, the country your computer is located and information about your visit including products you viewed or searched for, page response times, download errors and length of visits to certain pages.
If you book online or purchase a product from us, your card information is not held by us, it is collected by our third party payment processors, who specialise in the secure online capture and processing of credit /debit card transactions as explained below.
How we use your personal information?
We may use your information for the following purposes:-
To process your booking or purchase.
To carry out our obligations arising from your booking or purchase.
To confirm bookings and process payments.
To seek your views on the services we provide.
To notify you of changes to our services.
Where you have given your consent, to send you communications which you have requested and/or that may be of interest to you.
To understand which parts of this website you visit and to improve the website.
How long will we keep your personal data?
Unless you ask us to do so, we will keep your personal data for no longer than is required for us to perform our obligations to you. However, we are required to hold some types of information to fulfil our statutory obligations. We will retain your personal data for as long as is necessary to fulfil our statutory obligations.
Who has access to your information?
We will not sell or rent your information to third parties and we will not share your information with third parties for marketing purposes.
We may pass your information to our third party service providers, for the purpose of completing tasks and providing services to you or on your behalf (for example to process payments or to book activities which you have requested). However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the services. We will not release your information to third parties unless (1) we have your express permission to do so, (2) it is necessary to do so in order perform a service which you have requested, (3) we are required to do so by law.
You have a choice about whether or not you wish to receive information from us.
We will not contact you for marketing purposes by any method unless you have given your prior consent. Should you wish to change your marketing preference at any time, please contact us by writing to us or emailing us.
Should you wish to unsubscribe to marketing communications, please contact us by writing to us or emailing us. Alternatively, you can unsubscribe by clicking the ‘unsubscribe’ link on any of our electronic communications.
How you can access and update your information?
You have the right to make a written request for a copy of the personal information we hold about you. Except in exceptional circumstances (which we will discuss and agree with you), you can obtain this information at no cost and we will send a copy of the information to you within 30 days of your request.
If you change any information we hold about you or if any information is inaccurate or out of date, please contact us in writing. Any legitimate changes which you have requested will be made within 28 days of receipt of your request.
When you give us personal information, we take steps to ensure that it is treated securely.
We recognise industry standards and employ reasonable administrative, technical and physical security safeguards to protect information from unauthorised access and misuse. We use the most accurate and current information you provide in order to process your request.
Website usage data
With or without cookies, our website keeps track of usage data, such as the source address that the page request is coming from i.e. your IP address, domain name, date and time of page request, the referring website (if any) and other parameters in the URL i.e. search criteria. We use this data to better understand website usage so that we know what areas of our website users prefer. This information is stored in log files and is used for aggregated and statistical reporting but is not attributed to you as an individual.
Links to other websites
In addition, if you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.
Ballathie House Hotel Company Limited
or email us at: firstname.lastname@example.org
or telephone us on: 01250 883268
REQUESTS AND COMPLAINTS
Any requests or complaints relating to personal data will be considered by our Data Protection Officer under applicable data protection legislation. In order to make a request or complaint, please contact our Data Protection Officer using the methods above. If you are not satisfied with the outcome of a request or how it has been handled, you have a right to raise a complaint with the Information Commissioner’s Office at www.ico.org.uk.
We may edit this policy from time to time. If we make substantial changes we will notify you by posting a prominent announcement on our web pages.
This policy was last updated in May 2018.